Travel Glossary · Corporate Travel
Traveler Profile
Definition
Traveler Profile: A traveler profile is a stored record of a traveler’s identity details, loyalty numbers, preferences, and emergency contacts that an agency or booking tool applies to every booking.
A complete profile holds your full name exactly as on your passport, date of birth, and gender for TSA’s Secure Flight program; passport details; Known Traveler and redress numbers; airline, hotel, and car rental loyalty numbers; seat and meal preferences; payment cards; and emergency contacts. For corporate travelers it may also hold a cost center, an approver, and a travel policy group.
Profiles prevent small errors that cause big problems: a name that doesn’t match the passport, a forgotten loyalty number that costs elite credit, or a KTN left off a booking. Because profiles contain sensitive personal data, they should be stored securely, shared only as needed, and updated whenever a passport is renewed or a name changes.
We keep each traveler’s profile current so every trip starts with correct details, and we ask for updates at renewal time. Our traveler profile checklist lists what to collect.
Go deeper
- Corporate TravelTraveler Profile Checklist for Business TravelA traveler profile checklist for companies: ID and passport details, trusted traveler numbers, loyalty programs, seat and hotel preferences, emergency contacts.
- Travel GuidesName Mismatch on a Plane Ticket: How to Fix It Before You FlyName on your plane ticket doesn’t match your ID or passport? Which mismatches matter, how to correct a ticket, and what to do after marriage or a name change.
- Corporate TravelSmall Business Travel ManagementSmall business travel management without a big-company program: one dedicated Los Angeles advisor who books, tracks and manages your team’s trips.
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