Quick answer
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This meeting planner finds overlapping business hours across up to four cities. Add the cities where your attendees work, and it highlights the hours when everyone is within a normal working day, so you can propose a meeting time that works for Los Angeles, London, Tokyo or Sydney without counting hours on your fingers.
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How do you use the meeting planner?
Add up to four cities. The planner lines up each city’s local hours and highlights the window where business hours overlap. If there’s no full overlap, look for the slot that asks the least of everyone, such as an early start in one city and a late finish in another.
When you send the invitation, list the time in each attendee’s local zone. Our world clock is handy for a quick check on the day.
Common overlap windows from Los Angeles
Typical overlaps from the West Coast, before adjusting for daylight saving changes:
- Los Angeles and London: London is usually eight hours ahead, so a strict 9-to-5 day barely overlaps. Early LA mornings (7–9 a.m.) reach London’s late afternoon.
- Los Angeles and Tokyo: Tokyo is 16 or 17 hours ahead. LA’s late afternoon (about 4–6 p.m.) is Tokyo’s next morning.
- Los Angeles and Sydney: Sydney is 17 to 19 hours ahead depending on the season. LA’s early-to-mid afternoon is Sydney’s next morning.
Watch the daylight saving weeks
The U.S., Europe and Australia change clocks on different dates, and Japan doesn’t change at all. In March, April, October and November, recheck recurring meetings, since an overlap can shift by an hour. For more on running global teams, see international business travel.