# Meeting Planner Across Time Zones

URL: https://emptvl.vercel.app/travel-toolkit/meeting-planner
Publisher: Empyrean Travel (https://emptvl.vercel.app/)
Last reviewed: 2026-10-19

Find overlapping business hours across up to four cities in seconds. Schedule calls between Los Angeles, London, Tokyo and Sydney without time-zone mistakes.

**Quick answer:** This meeting planner finds overlapping business hours across up to four cities. Add the cities where your attendees work, and it highlights the hours when everyone is within a normal working day, so you can propose a meeting time that works for Los Angeles, London, Tokyo or Sydney without counting hours on your fingers.

## How do you use the meeting planner?

Add up to four cities. The planner lines up each city’s local hours and highlights the window where business hours overlap. If there’s no full overlap, look for the slot that asks the least of everyone, such as an early start in one city and a late finish in another.

When you send the invitation, list the time in each attendee’s local zone. Our world clock is handy for a quick check on the day.

## Common overlap windows from Los Angeles

Typical overlaps from the West Coast, before adjusting for daylight saving changes:

- Los Angeles and London: London is usually eight hours ahead, so a strict 9-to-5 day barely overlaps. Early LA mornings (7–9 a.m.) reach London’s late afternoon.
- Los Angeles and Tokyo: Tokyo is 16 or 17 hours ahead. LA’s late afternoon (about 4–6 p.m.) is Tokyo’s next morning.
- Los Angeles and Sydney: Sydney is 17 to 19 hours ahead depending on the season. LA’s early-to-mid afternoon is Sydney’s next morning.

## Watch the daylight saving weeks

The U.S., Europe and Australia change clocks on different dates, and Japan doesn’t change at all. In March, April, October and November, recheck recurring meetings, since an overlap can shift by an hour. For more on running global teams, see international business travel.

## Frequently asked questions

**Q: What is the best time for a call between Los Angeles and London?**
A: Early morning in Los Angeles usually works best. At 8 a.m. in LA it’s 4 p.m. in London for most of the year, leaving about an hour before the London workday ends. For a few weeks in spring and fall, when the U.S. and UK change clocks on different dates, the gap is seven hours, giving a slightly longer window.

**Q: What is the best time for a call between Los Angeles and Tokyo?**
A: Late afternoon in Los Angeles is the sweet spot. Tokyo doesn’t observe daylight saving time and is 16 hours ahead of LA in summer and 17 hours ahead in winter, so 4 or 5 p.m. in LA lands at 8 to 10 a.m. the next morning in Tokyo. Remember that your Monday afternoon is already Tuesday in Japan.

**Q: How many cities can I compare at once?**
A: You can compare up to four cities at a time. That covers most global teams, such as a meeting between Los Angeles, New York, London and Singapore. With four widely spread cities there may be no hour where everyone is inside a normal workday, so the planner helps you spot the least inconvenient compromise and rotate it fairly.